Your virtual office in Berlin
Privacy policy
[Draft – have it reviewed by a qualified person before publishing. The German version is legally binding.]
Controller
WITOS GmbH, Cauerstr. 23, 10587 Berlin
Email: aw@witosw.com
Requests via form and email
We process your name, company, contact details, selected services, recipient addresses and message to answer your request and prepare a quote (Art. 6(1)(b) GDPR). Requests that do not lead to a contract are deleted no later than 6 months after the last message. Contract and invoice data are kept for as long as statutory retention periods require (§ 147 AO, § 257 HGB: up to 10 years).
Invoicing and payment processing with Qonto
We issue and send our invoices through our business account with Qonto (18 rue de Navarin, 75009 Paris, France). For this purpose we transmit your name, company, billing address, email address, language, agreed services and amounts to Qonto. You can pay invoices by bank transfer or by card. We match incoming transfers to your invoice by payment reference (invoice number) and amount. Card payments via the payment link in the invoice email are processed by Qonto's payment partner Mollie B.V. (Amsterdam, Netherlands); you enter your card details directly on its payment page, and we do not receive them. The legal bases are the performance of the contract (Art. 6(1)(b) GDPR) and our statutory retention obligations (Art. 6(1)(c) GDPR). Details: https://qonto.com/en/legal/privacy-policy and https://www.mollie.com/en/privacy
Identification under the Anti-Money Laundering Act
We process ID and register data to meet our legal obligations (Art. 6(1)(c) GDPR in conjunction with §§ 10 et seq. GwG). We keep these records for five years (§ 8(4) GwG) and delete them afterwards.
Handling your mail
For the digital mail service we open and scan your mail only on your instruction and send the scans only to the recipients you name. [Check data processing agreement under Art. 28 GDPR]
Hosting and server log files
[Hosting provider, type of log files, retention period]
Cookies, tracking and fonts
[This website uses no cookies and no tracking. Fonts are served locally from our own server.]
Your rights
You have the right of access, rectification, erasure, restriction of processing, data portability and objection (Art. 15–21 GDPR).
You may lodge a complaint with a data protection supervisory authority, for example the Berlin Commissioner for Data Protection and Freedom of Information.